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-Alcoholic Beverages & Tobacco-Staff Assistant (710934)

Jacksonville, FL 32202

Posted: 05/16/2023 Job Number: z5G7h3l6a1kMvyS65NP3c87zYTebJg3_K4TL7zfTEjs= Pay Rate: 19.38-20 Hourly USD

Job Description


*** Reviews and sorts and date stamps incoming mail and faxes.

*** Accurately routes information either physically or through approved electronic methods to the appropriate staff.

*** Scans documents and applies proper naming conventions.

*** Prepares paper documents for destruction after scanning to the electronic document imaging system.

*** Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.

*** Inputs applicant’s information regarding an application for licensure into the agency’s single licensing system and update data as needed.

*** Receipt revenue received, prepare bank deposits, and perform reconciliation of bank deposits.

*** Scan documents into the agency’s electronic document imaging system.

*** Uploading documents to the agency’s electronic document imaging system.

*** Comparing paper documents to electronic documents to ensure the electronic version is complete.

*** Verifying the accuracy of data entered into the agency’s single licensing system and correcting any errors.



*** Good communication and interpersonal skills.

*** Administrative and/or clerical experience working in an office environment.

*** Experience using Microsoft Office, including Excel, Word and Outlook.

*** Experience creating documents, maintaining files and keeping records.

*** Willing to train the right person that wants to learn and work.


Knowledge, skills and abilities, including utilization of equipment, required for the position:

•           Knowledge and use of correct spelling, punctuation, and grammar.

•           Skilled in using Microsoft Office applications.

•           Knowledge of general office procedures.

•           Ability to plan, organize and coordinate work assignments.

•           Knowledge of administrative and clerical procedures and systems.

•           Ability to evaluate information against a set of standards and verify that it is correct.

•           Ability to determine work priorities, manage time effectively, organize, and ensure proper completion of work assignments.

•           Ability to operate general office equipment.

•           Ability to work independently.

•           Ability to establish and maintain effective working relationships with others.

•           Ability to work with confidential, exempt, and other legally protected information. 

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