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Accounting Assistant

San Ysidro, CA 92173

Posted: 09/26/2023 Job Number: z5G7h3l6a1kMvyS65NP3c1yWxokJiovF3ujmjT-cOpI= Pay Rate: 28-29 Hourly USD

Job Description

Position Summary
  • Performs clerical and technical support services in the accounting department.

Essential Functions
  • Date stamps all incoming mail and maintains accurate records daily.
  • Verifies the accuracy of invoices, payroll transactions, and journal entries using an on[1]line computer system.
  • Process batches for accounts payable, payroll, and general ledger data entry.
  • Ensure that the proper documentation is maintained in an orderly manner.
  • Assists with reconciliation of all invoices for employee benefits/garnishments and creates journal entries for accurate departmental allocation.
  • Assist in preparing and analyzing ADP system reports, five-hour intervals, EDD benefit worksites, vacation sick, and other benefit reports.
  • Acts as the primary backup to payroll coordinator, accounts payable processor, and cash receipt posting for accountant.

Other Responsibilities
  • Maintains and submits orders to maintain an adequate inventory of forms, clerical supplies, copy paper, and equipment.
  • Complies with established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards.
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
  • Accounting Department: Accounting Clerk
  • Attends meetings as required and participates on committees as directed.
  • Performs other related duties as assigned or requested.

Supervisory Relationship
  • Reports directly to the Accounting Manager.

  • High School Diploma

  • 1-year experience as a clerk.
  • Preferred In accounting or related field.

Equipment Used
  • 10 key by touch, typewriter, personal computer.

Technical Knowledge
  • Good oral and written communication skills.
  • Ability to organize work effectively. Knowledge of database systems and accounting procedures.

Skills: Other
  • Excellent mathematical Skills
  • Effort required.
  • Prolonged periods of sitting
  • Walking and standing
  • Physical Activities
  • Some lifting of 15 lbs.
  • Working Traits
  • Fast and accurate data entry
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